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Privacy Policy 

At Chingford House Nursery, we collect, store and share information under the:


- Education Act 1996

- Data Protection Act 1998

- EU General Data Protection Regulation (GDPR) Article 6 and Article 9


This privacy policy explains what personal data we collect, why we collect it, how we use it and how we protect it.


The information we collect is included on the Registration Form which is completed on your child’s admission to Chingford House Nursery and which, when signed, indicates that you consent to the processing of your child’s and your personal and identifying information.

Some of this information consists of: full name of the child, contact details, gender, ethnicity, medical and health information, or any special educational needs. In addition, we collect information separately for 30 hours funding eligibility, early years pupil premium and 2 year old funding eligibility. This will include your National Insurance number or Unique Taxpayer Reference if you are self-employed.


We use some of the information obtained to:

  • Assess, plan, support and monitor children’s learning and development

  • Provide Waltham Forest with funding information about children who are eligible for 15 or 30hrs free childcare and education

  • Inform Ofsted and Waltham Forest of how we support and deliver learning and development as well as meeting the welfare requirements

  • Inform Children’s Social Care or Ofsted of any safeguarding concerns


We may share information with:

  • The Key Person and other relevant Practitioners working with the children

  • The bank to obtain fees or to return deposits

  • The Area SENCO to support and advise staff on children that attend the nusery with special educational needs

  • Speech Therapists and other professionals supporting children’s learning and development

  • The child’s next school or nursery


In most cases we only share information with parents’ consent, with some exceptions such as where a child may be at risk of significant harm


We store the information:

  • In secure password-protected files on the computer

  • In paper files in a lockable filing cupboard


Requesting access to your information:

Parents can at any time request to know what information is held on their child or themselves; how it is stored and if and who it is shared with. Please put your request in writing to Zarkar Akhtar (Owner & Data Protection Officer). You will be provided with the information within one month.


Your rights:

Parents are entitled to:

  • object to how we process your information that is likely to cause, or is causing, damage or distress

  • where permissible, object or ensure that accurate information is held about you

  • where found, are entitled to seek compensation for breach of Data Protection regulations


Privacy notice for parents:

Chingford House Nursery is committed to ensuring that any personal data we hold about you and your child is protected in accordance with Data Protection Laws and is used in line with your expectations.


Privacy notice for staff:

Similarly, we hold personal data on the staff too, some of which consists of:

Full name, contact information, email address, information pertaining to emergency contacts; information to carry out DBS checks and other safer recruitment matters, and financial information for salary payments. Staff are protected by the same Data Protection Laws.



We take any complaints about our collection and use of personal information very seriously.  You can make a complaint at any time by contacting Zarkar Akhtar (Owner).  You can also complain to the Information Commissioner’s Office in one of the following ways quoting the reference number ZA309642: Report a concern online at or call 0303 123 1113



If you would like to discuss anything in this privacy notice, please contact Zarkar Akhtar, Chingford House Nursery, via email:

Policy created by: Yolande Farrell, Manager


Signed off by: Zarkar Akhtar, Owner


Date: March 2023                                



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