At Chingford House Nursery, we collect, store and share information under the:
-Education Act 1996
-Data Protection Act 1998
We collect information about children from as early as our registration form which provides us with personal and identifying information primarily about the children, but some about the parents too.
Some of this information consists of: name of the child, contact details, gender, ethnicity, medical and health information, or any special educational needs.
We use some of the information to:
Assess, plan, support and monitor children’s learning and development
Provide Waltham Forest with funding information about children who are eligible for 15 or 30hrs free childcare and education
Inform Ofsted and Waltham Forest of how we support and deliver learning and development as well as meeting the welfare requirements
Inform Children’s Social Care or Ofsted of any safeguarding concerns
We may share information with:
The Key Person and other relavent Practitioners working with the children
The bank to obtain fees or to return deposits
The Area SENCO to support and advise staff on children that attend the nusery with special educational needs
Speech Therapists and other professionals supporting children’s learning and development
The child’s next school or nursery
In most cases we only share information with parents’ consent with some exceptions such as where a child may be at risk of significant harm
We store information:
In secure password-protected files on the computer
In paper files in a lockable filing cupboard
Requesting access to your information:
Parents can at any time request to know what information is held on their child or themselves; how it is stored and if and who it is shared with.
Please put your request in writing to Zarkar Akhtar (Owner & Data Protection Officer). You will be provided with the information within one month.
Parents are entitled to:
object to how we process your information that is likely to cause, or is causing, damage or distress
where permissible, object or ensure that accurate information is held about you
where found, are entitled to seek compensation for breach of Data Protection regulations
Privacy notice for parents:
Chingford House Nursery is committed to ensuring that any personal data we hold about you and your child is protected in accordance with Data Protection Laws and is used in line with your expectations.
Privacy notice for staff:
Similarly, we hold personal data on the staff too, some of which consists of:
Name, contact information, email address, information pertaining to emergency contacts; information to carry out DBS checks and other safer recruitment matters, and financial information for salary payments.
Staff are protected by the same Data Protection Laws.
We take any complaints about our collection and use of personal information very seriously. You can make a complaint at any time by contacting Zarkar Akhtar (Owner). You can also complain to the Information Commissioner’s Office in one of the following ways quoting the reference number ZA309642:
Report a concern online at ico.org.uk/concerns or call 0303 123 1113
If you would like to discuss anything in this privacy notice, please contact Zarkar Akhtar, Chingford House Nursery, via email:
Policy created by: Yolande Farrell, Manager
Signed off by: Zarkar Akhtar, Owner
Date: March 2023